Reservation Guidelines

Student Center Reservation Guidelines

The Student Center is designed to support the programs, events, meetings and conferences of the students, faculty and staff of Edinboro University of Pennsylvania. Students receive some priority in the reservation process since the facility is designed primarily to support student life and funded in part with student fees.

• 1. All requests are received and processed by the University Student Activities Office. Requests can be made with the Reservation Request Form, available at the Student Center Information Desk, or right here on our website.
• 2. The Student Center staff reserves the right to deny space usage for any group/event that is programmatically or operationally impossible to accommodate or that conflicts with the University's mission or policies.
• 3. The Student Center staff will assign each reservation to the most appropriate space available. Requests for specific rooms or spaces will be honored when possible. The staff reserves the right to re-assign space when necessary and to identify suitable alternative space for the original reservation.
• 4. All space reservations will be tentatively confirmed until all details of the event are submitted to the University Student Activities Office. This includes admission charge, name of speaker, band, film, etc.  YOUR SPACE IS NOT CONFIRMED UNTIL YOU RECEIVE SOMETHING IN WRITING FROM OUR OFFICE.
• 5. Events classified as "extraordinary" may require a meeting with a member of the Student Center staff to review planning and arrangements. Space reservations will not be confirmed until event plans have been reviewed and all necessary arrangements completed.
• 6. The University Student Activities Office should be notified of space cancellations prior to the scheduled event time. Two "no shows" (cancellation without notification) for events in rooms with standard setup configurations may result in denial of space requests and/or cancellation of space already reserved for no less than one semester. Failure to cancel reservations for events involving any special set-up at least one (1) working day prior to the event date may result in a fee of not less than 25% of the established room rental rate, or the cost of scheduled labor, which ever is greater.
• 7. Fees and charges are determined by the Assistant Director of Student Center Operations in consultation with the Student Center Advisory Board.
• 8. Users that misrepresent an event or affiliation in order to avoid fees and charges may incur additional charges and may have reservation privileges suspended. These determinations are made by the Assistant Director of Student Center Operations.
• 9. Sponsoring groups or individuals responsible for damages to the facilities and equipment (or for inadequate clean-up) may be charged for repair, replacement or cleaning.